Requirements before orders.
Start with the guests, the space and how it is used. Johan assesses what can stay and what needs adding, helping to avoid unnecessary purchases.
HOTEL GYM ANALYSIS WITH JOHAN HALLVARS
A better hotel gym.
Fewer costly purchasing mistakes.
More than 23,000 hours of personal training on the gym floor, his own gyms and responsibility for the entire Villa Dahlia gym. Johan uses this practical experience to help hotels make sound choices before ordering, with the aim of reducing purchasing mistakes and the gym’s total cost.
Talk about your hotel gymFUNCTION & ECONOMICS
The hotel’s needs
guide the purchases.
Compare what you actually get.
Johan makes quotations comparable and negotiates actual discounts and terms directly with suppliers. Final price, scope and costs over time are considered together.
Choose for the whole gym.
Machines, cardio equipment and free weights can be combined from different brands. Function, placement and visual design are coordinated into a coherent environment.
Suppliers typically optimise their own product range. Johan takes responsibility for the hotel’s overall function, flow and economics, so purchasing decisions follow the hotel’s needs.
ADVICE & ANALYSIS
Part of the hotel’s
complete guest experience.
The gym needs to work for guests and feel like part of the hotel. The analysis covers guests and use, the space and flow, equipment, purchasing information, operations, and the hotel’s identity and guest experience.
Design advice covers colours, materials, flooring, ceilings, lighting, mirrors, plants, storage and the visual design of equipment. Observations, recommendations and open questions are kept distinct.
FROM NEEDS TO DECISIONS
Assess first.
Invest with a clear basis.
Understand the assignment.
An online needs meeting and review of available information clarify how guests use the gym, the hotel’s goals and the questions that need answering.
Walk through the space.
A site walkthrough of up to four hours provides observations on the room, flow, equipment and the experience the gym creates.
Examine the options.
Equipment that can stay, possible additions and normally three main quotations are assessed against the same needs. Requirements for technical checks are made clear.
Bring the next decisions together.
The five written deliverables are discussed in a feedback meeting. One consolidated revision round is included.
EXPERIENCE & EXAMPLES
Gym design in practice.
From hotel gyms to his own personal training gyms. Three spaces where equipment, layout and use need to work together.
01 / HOTEL GYM · APPROX. 67 M²
Villa Dahlia / Club Dahlia
Johan built the entire gym and was responsible for concept, planning, design, purchasing and equipment selection.
Johan planned the gym around approximately 67 m² and a low ceiling, selected equipment and the combination of suppliers, determined placement and training flow, and optimised function within the space’s limitations.
Visit Club Dahlia
02 / CO-FOUNDER · 2012
1 To 1 Performance
Johan co-founded 1 To 1 Performance in 2012, an exclusive personal training gym in Stockholm.
Experience of building his own gym business brings a practical perspective to training, equipment and the space itself.
Visit 1 To 1 Performance
03 / FOUNDER · 2020
Vigour
Johan founded Vigour in 2020, an exclusive gym in Östermalm with personal training at its centre.
Running the gym provides everyday experience of how equipment, the space and personal coaching work together.
Visit VigourVilla Dagmar and Hotel Diplomat are personal training and hotel collaborations. They are not presented as gym design assignments.
FIVE WRITTEN DELIVERABLES
From the current situation
to the next step.
Current situation overview
A consolidated picture of the gym’s conditions, use and open questions.
Functional brief
Needs, priorities and how the gym’s look and feel should connect with the hotel’s identity and guest experience.
Equipment assessment
What can stay, what needs investigating and what might need adding?
Quotation overview
A comparison of normally three main quotations against the same needs. If quotations are missing: a list of requirements and questions to guide their collection.
Prioritised action plan
Next steps with priorities, responsible roles and decision points.
EXAMPLE OF A DEFINED INITIAL ASSIGNMENT
How we could start.
Based on your hotel.
A defined initial assignment for an existing hotel gym could look like this: SEK 49,000 excluding VAT for the scope below.
This is an example of an initial assignment. The final scope and quotation are tailored to the hotel’s needs and approved by the hotel before work begins.
Included in this example
- One online needs meeting.
- Review of available information.
- A site walkthrough of up to four hours.
- Comparison of normally three main quotations.
- Five written deliverables.
- One feedback meeting.
- One consolidated revision round.
Delivery target
The analysis, prioritised action plan and equipment proposals are delivered within ten working days of the completed site visit and receipt of all required information. Comparison of normally three main quotations is included once complete quotations have been received. This target does not cover ordering, equipment lead times, installation or commissioning. Those stages follow supplier lead times and a separate project plan.
Further project support
The analysis provides direction for function, equipment, the look and feel of the space, and implementation. Delivery coordination, on-site attendance during installation and staff introduction must be scoped and priced separately.
Johan negotiates directly with suppliers but may not accept quotations, place orders or financially commit the hotel. The hotel approves and signs.
Smaller specialist items may come from additional suppliers.
Detailed design, technical inspections, construction documentation, installation, purchasing authority, construction management and ongoing operations are excluded. Architectural and structural engineering work are also excluded.
TERMS FOR THE EXAMPLE ASSIGNMENT
A clear framework
before we start.
- The example assignment above
- SEK 49,000 excluding VAT.
- Travel
- Travel within Stockholm County is included. Travel and accommodation outside Stockholm County are invoiced separately after approval.
- Additional scope
- Work outside the agreed scope is charged at SEK 1,900 per hour excluding VAT.
- Invoicing
- 50 per cent on order and 50 per cent on delivery. Payment terms: 20 days.
- Issuing company
- The quotation and invoice are issued by the existing company named in the final quotation.
- Scope of outcomes
- The analysis does not guarantee a particular saving, discount, occupancy level or health outcome.
- Transparency
- Any supplier relationships must be disclosed openly. How any supplier remuneration would be disclosed has not yet been decided.
NEXT STEP
Talk about your hotel gym.
Contact Johan by email.
Johan Hallvars
johan@vigourfitness.se
Contact Johan
Subject: Hotel gym analysis
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